Terms of Service

vFairs

Please read these terms of service very carefully before registering for, or using, the vFairs web site and Service. These terms of service (“Agreement”) govern you accessing content and using www.vFairs.com (and any subdomains) and its affiliate’s web sites and mobile applications. This Agreement between you (“you”) and vFairs, is subject to change by us as described below. By registering on the site by using this site you (i) accept this Agreement; (ii) agree to be bound by these terms and conditions; and (iii) have entered into a binding agreement between you and vFairs.

1. This web site and any other site powered by vFairs (collectively the “Site”) is owned and operated by vFairs, LLC (referred to as “vFairs” herein) or behalf of vFairs or for the vFairs’ customer (referred to as “Company” herein). The Site and its content (“Content”) and the vFairs virtual career fair service (“Service”) may only be accessed in accordance with this Agreement. Any violation of the copyright in the Content or these terms and conditions may be enforced by vFairs. Company, or the copyright owner to the fullest extent allowed by law.
2. You acknowledge and agree that vFairs or Company may stop (permanently or temporarily) providing the Services (or any features within the Services) to you or to users generally at vFairs’ and Company’s sole discretion, without prior notice to you. You may stop using the Services at any time. You do not need to specifically inform vFairs and Company when you stop using the Services. You acknowledge and agree that if vFairs or Company disables access to your account, you may be prevented from accessing the Services, your account details or any files or other materials which is contained in your account.
3. You agree not to access (or attempt to access) any of the Services by any means other than through the interface that is provided by vFairs and Company, unless you have been specifically allowed to do so in a separate agreement with vFairs and/or Company. You agree that you will not engage in any activity that interferes with or disrupts the Services (or the servers and networks which are connected to the Services). Unless you have been specifically permitted to do so in a separate agreement with vFairs or Company, you agree that you will not reproduce, duplicate, copy, sell, trade or resell the Services or anything located on the Site for any purpose. You agree that you are solely responsible for (and that vFairs and Company have no responsibility to you or to any third party for) any breach of your obligations under this Agreement and for the consequences (including any loss or damage which vFairs and/or Company may suffer) of any such breach.
4. vFairs and Company do not charge for access using its mobile application; however, your carrier rates will apply, such as fees for text messaging and data charges. You hereby acknowledge, agree, and provide consent in order for users to sync any device with your information.
5. You understand that the Site employs the use of cookies and you hereby acknowledge and agree that by using the Site that you to consent to the use of cookies in accordance with vFair’s Privacy Policy.
6. You understand that all information (such as data files, written text, computer software, music, audio files or other sounds, photographs, videos or other images) which you may have access to as part of, or through your use of, the Services are the sole responsibility of the person from which such materials originated, which may be you.
7. vFairs and Company allow the following organizations to link to the Site without prior written approval: (a) government agencies, (b) search engines, (c) news organizations, (d) online directory distributors when they list vFairs or Company in the directory may link to the Site in the same manner as they hyperlink to the websites of other listed businesses, (e) and systemwide accredited businesses, except soliciting non-profit organizations, charity shopping malls, and charity fundraising groups which may not hyperlink to the Site. The above mentioned organizations may link to the vFairs or Company home page, to vFairs’ and/or Company’s publications on the Site, or to other Site information so long as the link: (a) ) is not in any way misleading, (b) the link does not falsely imply sponsorship, endorsement or approval of the linking party and its products or services, and (c) fits within the context of the linking party’s site. vFairs and Company may consider and approve, in their sole discretion, other link requests from the following types of organizations: (a) commonly-known consumer and/or business information sources such as Chambers of Commerce, American Automobile Association, AARP and Consumers Union, (b) dot.com community sites, (c) associations or other groups representing charities, including charity giving sites, (d) online directory distributors, (e) internet portals, (f) accounting, law and consulting firms whose primary clients are businesses, and (g) educational institutions and trade associations. These organizations may link to the vFairs’ and/or Company Site homepage, to publications or to other website information provided that the link: (a) is not in any way misleading, (b) does not falsely imply sponsorship, endorsement or approval of the linking party and its products or services, and (c) fits within the context of the linking party’s site. If you are among the organizations listed in this Section and are interested in linking to our website, you must notify vFairs and Company by sending an e-mail to info@vfairs.com. Please include your name, your organization name, contact information (such as a phone number and/or e-mail address) as well as the URL of your site, a list of any URLs from which you intend to link to our Web site, and a list of the URL(s) on our site to which you would like to link. Please allow 2-3 weeks for a response. Approved organizations may hyperlink to the Site as follows (i) by use of of the vFairs’ or Company’s corporate name, or (ii) by use of the uniform resource locator (web address) being linked to; or (iii) by use of any other description of the Site or material being linked to that makes sense within the context and format of content on the linking party’s site. No use of vFairs’ or Company’s logo or other artwork will be allowed for linking absent a trademark license agreement.
8. Without prior approval and express written permission from vFairs or Company, you may not create frames around the Site or use other techniques that alter in any way the visual presentation or appearance of the Site.
9. vFairs and Company reserves all rights not specifically granted herein. You shall not modify any copyright notices, proprietary legends, any trademark and service mark attributions, any patent markings, and other indicia of ownership on the Content or other materials accessed through the Service. The delivery of, and license to, the Content and/or access to third party materials does not transfer to you any commercial or promotional use rights in the Content or any portion thereof. Any use of Content, or descriptions; any derivative use of this Site or its materials; and any use of data mining, robots, or similar data gathering and extraction tools is strictly prohibited. In no event shall the user frame any portion of the Site or any materials contained therein.
10. While vFairs and Company use reasonable efforts to include accurate and up-to-date information on the Site, vFair and Company make no warranties or representations as to its accuracy. vFairs and Company assume no liability or responsibility for any errors or representations in the Content or this Site.
11. The Site may contain links to other sites on the Internet which are owned and operated by Third Party Vendors and other third parties (the “External Sites”). You acknowledge that vFairs and Company are not responsible for the availability of, or the materials located on or through, any External Sites. You should contact the site administrator or webmaster for those External Sites if you have any concerns regarding such links or the materials located on such External Sites.
12. Users of the Site may post comments, reviews, and other materials and submit suggestions, ideas, or other information, provided, the materials do not contain any unlawful, harmful, threatening, abusive, harassing, defamatory, vulgar, obscene, or hateful content or content which is racially, ethnically or otherwise objectionable, or which infringes upon the rights of any third party. You acknowledge that by accessing the Site, you may come into contact with content that you find harmful, offensive, threatening, indecent or objectionable and you acknowledge that vFairs and Company shall have no liability to you for the content including, but not limited to explicit language and other potentially offensive material. The user agrees to not impersonate any person or communicate under a false name or a name the user is not entitled or authorized to use. vFairs and Company have the right (but not the obligation) to remove, prohibit, edit or discontinue any content on the Site, including content that has been posted by users.
13. If you post content or submit material, unless such content or material submittal is subject to separate terms and conditions, vFairs shall own such content and material and you hereby assign any rights in such content and material to vFairs. In the event ownership in the content or material cannot be granted to vFairs, you grant vFairs and its affiliates a perpetual, irrevocable, worldwide, royalty-free, non-exclusive, sublicensable right and license to make, use, sell, sublicense, reproduce, distribute, perform, display, prepare derivative works from and otherwise exploit all such content and material as if it were the full owner thereof. Furthermore, you grant vFairs, its affiliates, and sublicensees the right to use your name and/or user name in connection with the content. You represent and warrant that all content and materials you provide shall be your original work product and will not be based on, or derived from, the proprietary information or items of a third party. Furthermore, you represent and warrant that your use of the Service in connection with any Content or third party content complies with all laws including, but not limited to, United States copyright law. You will defend, indemnify and hold vFairs and its affiliates harmless from and against any claims resulting from any content or materials you provide hereunder or your use of the Service.
14. At your discretion, you may provide feedback to vFairs and Company concerning the functionality and performance of the Service from time to time, including, without limitation, identifying potential errors, improvements, modifications, bug fixes, or enhancements (“Feedback”). If you, through your evaluation or otherwise, suggests any Feedback, you hereby assign the ownership in all Feedback to vFairs. In the event ownership in the Feedback cannot be granted to vFairs, you grant vFairs at no charge a perpetual, irrevocable, royalty-free, worldwide right and license to use, reproduce, disclose, sublicense, distribute, modify, and otherwise exploit such Feedback without restriction. You agree that vFairs and Company may disclose that Feedback to any third party in any manner and you agree that vFairs and Company have the ability to sublicense all Feedback in any form to any third party without restriction.
15. The Site may contain areas in which additional terms and conditions apply. For purposes of the use of such areas, in the event of a conflict between the terms and conditions of such other areas and these Terms and Conditions, the terms and conditions of the other area shall prevail. vFairs and Company may at any time revise these Terms and Conditions by updating this posting. You are bound by any such revisions and should therefore periodically visit this page to review the current Terms and Conditions to which you are bound.
16. You shall not transmit to vFairs or Company or upload to this Site any Harmful Code or use or misappropriate the data on this Site for your own commercial gain. “Harmful Code” shall mean any software (sometimes referred to as “viruses,” “worms,” “trojan horses,” “time bombs,” “time locks,” “drop dead devices,” “traps,” “access codes,” “cancelbots” or “trap door devices”) that: (a) is intentionally designed to damage, disrupt, disable, harm, impair, interfere with, intercept, expropriate or otherwise impede in any manner, any data, storage media, program, system, equipment or communication, based on any event, including for example but not limited to (i) exceeding a number of copies, (ii) exceeding a number of users, (iii) passage of a period of time, (iv) advancement to a particular date or other numeral, or (v) use of a certain feature; or (b) would enable an unauthorized person to cause such result; or (c) would enable an unauthorized person to access another person’s information without such other person’s knowledge and permission.
17. You may not use your username and password for any unauthorized purpose.
18. vFairs and Company may retain and use, information collected in your use of the Service, provided such information does not individually identify you.
19. vFairs and Company do not knowingly collect any information from anyone who we know to be under the age of 13. If you are under the age of 18, you should use this website only with the involvement of a parent or guardian and should not submit any personal information to vFairs or Company. If vFairs discovers that a person under the age of 13 has provided vFairs or Company with any personal information, vFairs and/or Company will use commercially reasonable efforts to delete such person's personal information from all vFairs and Company systems.
20. vFairs or Company may terminate your access to our Site or the Service for any reason at any time. The provisions that by their nature are designed to survive termination or expiration of this Agreement shall survive termination or expiration of this Agreement or your access to our Site or Service.
21. By using this Site, you signify your assent to these terms of use and agree to comply with all applicable laws and regulations, including U.S. export and re-export control laws and regulations, copyright laws and other laws regarding intellectual property. If you do not agree to these terms of use, please do not use the Site.  THIS AGREEMENT SHALL BE GOVERNED AND INTERPRETED BY THE INTERNAL LAWS OF THE STATE OF TEXAS WITHOUT REGARD TO THE CONFLICTS OF LAW PROVISIONS THEREOF.  ANY ACTION OR SUIT RELATED TO THIS AGREEMENT SHALL BE BROUGHT IN AUSTIN, TEXAS AND YOU HEREBY CONSENT TO THE EXCLUSIVE JURISDICITON OF SUCH COURTS.
22. The materials on this Site are provided with “Restricted Rights.” Use, duplication, or disclosure by the Government is subject to restrictions as set forth in applicable laws and regulations. Use of the materials by the Government constitutes acknowledgment of vFairs’ or Company's proprietary rights in them.
23. THE MATERIALS, CONTENT ON THIS SITE AND SERVICES ARE PROVIDED “AS IS”, “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND EITHER EXPRESS OR IMPLIED. VFAIRS AND COMPANY SHALL HAVE NO RESPONSIBILITY OR LIABILITY FOR ANY CONTENT, MATERIALS POSTED ON THE SITE OR SERVICES.  VFAIRS AND COMPANY MAKE NO GUARANTEES AS TO UPTIME OR AVAILABILITY OF THE SERVICE.  TO THE FULLEST EXTENT POSSIBLE PURSUANT TO THE APPLICABLE LAW, VFAIRS AND COMPANY DISCLAIM ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NONINFRINGEMENT OR OTHER VIOLATION OF RIGHTS.  THE SERVICE MAY BE SUBJECT TO LIMITATIONS, DELAYS, AND OTHER PROBLEMS INHERENT IN THE USE OF THE INTERNET AND ELECTRONIC COMMUNICATIONS.  VFAIRS AND COMPANY ARE NOT RESPONSIBLE FOR ANY DELAYS, DELIVERY FAILURES, OR OTHER DAMAGE RESULTING FROM SUCH PROBLEMS, INCLUDING INTERNET CONGESTION, VIRUS ATTACKS, AND DENIAL OF SERVICE (DOS) ATTACKS.
24. UNDER NO CIRCUMSTANCES, INCLUDING, BUT NOT LIMITED TO, NEGLIGENCE, SHALL VFAIRS, COMPANY, OR EITHER OF THEIR THIRD PARTY LICENSORS BE LIABLE FOR ANY DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING, BUT NOT LIMITED TO, LOSS OF DATA OR PROFIT, ARISING OUT OF THE USE, OR THE INABILITY TO USE, THE MATERIALS ON THIS SITE OR THE SERVICE, EVEN IF VFAIRS OR AND COMPANY HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND NOTWITHSTANDING THE FAILURE OF ESSENTIAL PURPOSE OF ANY REMEDY. VFAIRS’, COMPANY’S AND EACH OF THEIR LICENSORS’ ENTIRE AND AGGREGATE LIABILITY, WHETHER BASED IN CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY OR OTHERWISE, SHALL NOT EXCEED $100, EVEN IF VFAIRS OR COMPANY HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND NOTWITHSTANDING THE FAILURE OF ESSENTIAL PURPOSE OF ANY REMEDY. IF YOUR USE OF MATERIALS FROM THIS SITE OR THE SERVICE RESULTS IN THE NEED FOR SERVICING, REPAIR OR CORRECTION OF EQUIPMENT OR DATA, YOU ASSUME ANY COSTS THEREOF. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY TO YOU.
25. This Agreement shall constitute the entire agreement between the parties regarding the subject matter hereof and supersede all proposals and prior discussions and writings between the parties with respect thereto. No failure or delay in enforcing any right or exercising any remedy will be deemed a waiver of any right or remedy.  Each provision of this Agreement is a separately enforceable provision.  If any provision of this Agreement is determined to be or becomes unenforceable or illegal, such provision shall be reformed to the minimum extent necessary in order for this Agreement to remain in effect in accordance with its terms as modified by such reformation.  You shall not assign or transfer this Agreement without the prior written consent of vFairs and/or Company. Any attempt to assign or transfer this Agreement by you shall be void.
26. The state or federal courts sitting in Travis County, Texas shall have exclusive jurisdiction and venue over any dispute arising out of this Agreement and sale, and you hereby consent to the jurisdiction of such courts. vFairs and Company shall not be liable to you for any delay or failure of vFairs or Company to perform its obligations hereunder if such delay or failure arises from any cause or causes beyond the reasonable control of vFairs or Company. Such causes shall include, but are not limited to, acts of God, floods, fires, loss of electricity or other utilities, labor strike, or delays by you in performing any requirements hereunder.  This Agreement may not be modified, supplemented, qualified, or interpreted by any trade usage or prior course of dealing not made a part of the Agreement by its express terms. The invalidity or unenforceability of any provision of this Agreement shall not affect the validity of this Agreement as a whole and any such provision should be enforced by authorities, and reconstructed if need be, to apply to the maximum extent allowable under applicable law. The failure by either party to enforce at any time any of the provisions of this Agreement, to exercise any election or option provided herein, or to require at any time the performance of the other of any of the provisions herein will not in any way be construed as a waiver of such provisions. Reasonable attorneys’ fees and costs will be awarded to the prevailing party in the event of litigation involving the enforcement or interpretation of this Agreement. The section headings used herein are for convenience only and shall not be given any legal import.  Any dispute, controversy or claim arising under, out of or relating to this Agreement and any subsequent amendments of this Agreement, including, without limitation, its formation, validity, binding effect, interpretation, performance, breach or termination, as well as non-contractual claims, shall be submitted to arbitration before the American Arbitration Association (“AAA”) in accordance with the AAA Commercial Arbitration Rules.  The place of arbitration shall be . The language to be used in the arbitral proceedings shall be English.  The parties may apply to any court of competent jurisdiction for a temporary restraining order, preliminary injunction, or other interim or conservatory relief as necessary, without breach of this Section and without abridgment of the powers of the arbitrator.  The arbitrator may award any form of individual or equitable relief, including injunctive relief. Any award will be final and conclusive to the parties and may be entered in any court of competent jurisdiction.  You agree to the entry of injunctive relief to stop any lawsuit or to remove you as a participant in such a suit. This Agreement does not constitute a waiver of any of your rights and remedies to pursue a claim individually in binding arbitration, but not as a class action. This provision preventing you from bringing, joining or participating in class action lawsuits is an independent covenant. You may opt-out of this Section by providing written notice of your decision within thirty (30) days of the date that you first use the Site.
    
    
    

Conference

BCDO Event Attendee Terms and Conditions

1. Terms and Conditions. The following attendee terms and conditions (these “Terms”) govern your registration and participation in BC Doctors of Optometry’s annual conference (the “Conference”). By clicking the "I accept" or "Submit" button during the registration process, or by attending or participating in the Conference in any capacity, you accept and agree to be bound by these Terms. You also represent that you have read and understood and agreed to these Terms, which form a legal contract between the BC Doctors of Optometry ("BCDO"), its affiliates, subsidiaries, agents and service providers and you, the registered attendee and/or participant (“you”).

If you are registering on behalf of another person, it is your responsibility to ensure that the individual attending is aware of these Terms and accepts them, and by completing the registration you are warranting that you have made the attendee aware of these Terms and that they have accepted these Terms.  

2. Fees. The applicable fees for attending the Conference (the “Fees”) are stated in Canadian dollars (CAD) and subject to a 5% Goods and Services Tax (GST), which will be added to the total amount payable. All Fees must be paid in full at the time of registration to confirm your participation. If payment is insufficient or declined for any reason, BCDO reserves the right to deny you entry to the Conference and does not accept liability for such refusal. Payment may be made as follows:

• Payment by Credit Card: Payments can be made securely using Visa or Mastercard. Charges will appear on your credit card statement as “BC Association of Optometrists”.

• Payment by Cheque: Cheques must be made payable to "BC Association of Optometrists" and must be mailed to the following address:

BC Doctors of Optometry,

121-10551 Shellbridge Way, Richmond,

BC V6X 2W8.

3. Early Bird Pricing and Draw.

• Early Bird Eligibility
  • Optometrists: If you are a current member of BCDO and register online through the Conference registration website by March 7, 2025, you qualify for early bird pricing for the Conference.

• Optometric Assistants and Opticians: If you are an optometric assistant or optician employed by a BCDO member and register online through the Conference registration website by March 7, 2025, you qualify for early bird pricing for the Conference.

• Early Bird Draw

• Eligibility: All attendees who register for the Conference or before March 7, 2025 will automatically be entered into a random draw (the “Draw”) for a small door prize (the "Prize"). If you wish to be entered into the Draw, qualify, your registration must be completed, and all applicable Fees must be paid by no later than March 7, 2025.

• Prize Details: The type and number of Prizes are determined solely by BCDO. The Prize cannot be exchanged, transferred, or redeemed for cash. BCDO reserves the right to replace the Prize with something of equal or greater value if needed.

• Notification: If your name is selected, you will receive an email with instructions on how to claim your Prize. Please make sure your contact information is correct at the time of registration. If you do not respond within the time stated in the email, your Prize may be forfeited.

• BDCO’s Discretion: BCDO reserves the right to modify or cancel the Draw or Prize at any time without prior notice. If the draw is canceled, BCDO will have no liability for any related costs or expectations. BCDO’s decisions about the Prize program are final.

4. Attendee Cancellation. To cancel your registration, you must notify BCDO by email to conference@optometrists.bc.ca. Cancellations received on or before March 28, 2025, will qualify for a full refund of the registration Fees. Cancellations submitted after March 28, 2025, are not eligible for any refund. Refunds will be processed within a reasonable time from receipt of the cancellation request. Refund eligibility is based on the date the written cancellation is received, not the date the cancellation is sent.

5. Course Registration and Attendance.

• Registration and Admittance: In-person courses are subject to room capacity limits, and admittance is determined on a first-come, first-served basis which shall be determined at the time of your registration. You must wear your name badge provided at registration, and your badge must be clearly visible for entry into any in-person course.

• Attendance and CE Credit Verification: You are required to scan your badge upon entry and exit to verify full attendance and to electronically record Continuing Education (“CE”) credits. Partial attendance will not qualify you for CE credit.

• Minimum Attendance Requirement: You must attend a minimum of 50 minutes for every hour of course time to qualify for CE credits. Full attendance is required for all courses. For instance, in a two-hour course, you must attend the entire two hours to earn credit. If you attend only one hour of a two-hour course, no credit will be awarded.

6. Evaluation and Continuing Education Credits

• For Optometrists: You will be asked to complete a course evaluation for each session you attend. Evaluations will be sent to you by email at the end of the Conference. Your CE certificates will be emailed to you within six to eight (6–8) weeks after the Conference. If you provided your OE Tracker number during registration, your credits will also be submitted to ARBO. Please allow four to six (4–6) weeks for ARBO to process the OE Tracker submissions. It is your responsibility to provide the correct OE Tracker number when registering. While BCDO uploads the credits to OE Tracker, you should retain your certificate, as maintaining your continuing education records for reporting to your college or licensing authority is your responsibility.

• For Optometric Assistants and Opticians: You will be asked to complete an evaluation for each session you attend. The evaluations will be sent to the email address you provided at registration at the end of the Conference. CE verification certificates will be sent to you by email or made available on the Conference website within 6–8 weeks after the Conference. It is your responsibility to file your CE credits with your college or licensing authority. You must retain your CE certificate, maintaining your continuing education records for reporting purposes remains your responsibility.

7. Course Notes. Course notes, if provided by session speakers, will be accessible through the Conference web platform or mobile app at the beginning of the Conference. You are encouraged to download or review these notes prior to attending sessions. If you encounter any issues accessing the course notes or require assistance with the web platform or app, please contact the Conference support team at conference@optometrists.bc.ca. Please note that not all sessions may include course notes, as their availability depends on the speaker. Course notes, where provided, are intended for personal use only and may not be shared, distributed, or reproduced without the speaker’s explicit permission.

8. Security and Property. BCDO reserves the right to take any security measures that it deems necessary to increase the safety of attendees and exhibitors, which may be implemented without prior notice. You should not leave bags or other property unattended. Any unattended property may be removed from the Conference venue at BCDO’s discretion, and BCDO will not be responsible for any loss or damage of any kind resulting from such removal.

9. Health and Safety Protocols. BCDO will comply with all BC Ministry of Health guidelines, as appropriate, in addition to national and local guidelines to ensure a safe, controlled environment for everyone. As an attendee, you expressly agree to fully comply with applicable health and safety measures and protocols for attendance at the Conference.

10. Event Conduct. BCDO reserves the right to refuse admission to, or to eject, any person whose conduct is disorderly, disruptive, harassing, vulgar, obscene, indecent, defamatory, hateful, or otherwise offensive. This includes, but is not limited to, conduct involving disparaging statements or opinions regarding race, gender, or ethnic background, or any failure to follow BCDO’s rules or directions. Such determinations will be made solely at BCDO’s discretion.

11. Changes to Event. The Event schedule and speakers is subject to change without notice. BCDO does not guarantee the attendance of any speaker, or that any scheduled event will take place. BCDO will not be liable and no reimbursement will be made in the Conference of a cancellation or modification of times, dates, sessions or speakers. BCDO recommends you visit the Conference website for speaker and schedule changes as well as other important updates.

12. Cancellation of Event. BCDO reserves the right to cancel the Conference by providing email notice to you at least twenty-one (21) calendar days before the first day of the Conference for any reason. Additionally, if, in the sole opinion of BCDO, the venue becomes unfit or unavailable for occupancy, or if the Conference is substantially interfered with due to circumstances beyond BCDO’s control—including, but not limited to, picketing, strike, embargo, injunction, act of war, act of God, fire, or actions by provincial or federal government agencies—BCDO may cancel the Conference at any time.

BCDO’s liability is strictly limited to a refund of the Fees already paid by you at the time of cancellation. Any additional costs incurred by you, such as airline tickets, hotel accommodations, or penalties, are solely your responsibility and will not be reimbursed by BCDO.

13. Event Materials. You acknowledge and agree that all event materials, documents, and any other literature provided before or during the Conference (“Materials”) are the sole and exclusive property of BCDO, its speakers, and/or its licensors. You further agree that copying or redistributing the Materials, in whole or in part, is strictly prohibited unless explicitly authorized in writing by BCDO.

14. Recording and Broadcasting Restrictions. You are strictly prohibited from creating or sharing any unauthorized audio, video, or photographic recordings of Conference sessions, presentations, or activities. This includes, but is not limited to, live streaming, rebroadcasting, reproducing, or distributing content in any format, whether digital or physical. All Conference materials, including presentations, slides, and session content, are protected by copyright and may not be reproduced, distributed, or shared without the explicit written consent of both the speaker and BCDO. Any violation of this policy may result in your immediate removal from the Conference and potential legal action. If you have any questions about this policy or need to request specific permissions, please contact BCDO at conference@optometrists.bc.ca.

15. Consent to Photography, Audio, and Video Recording. By attending the Conference, you agree that you may be photographed, audio-recorded, or video-recorded by BCDO or its authorized representatives during any part of the Conference. These recordings may capture your image, likeness, voice, and name, whether individually or as part of a group. You provide your irrevocable consent to BCDO to use these recordings for lawful purposes, including promotional materials, educational publications, online courses, Event documentation, online platforms, and social media channels. These recordings may be used without further notice or compensation to you. By participating in the Conference, you waive any right to inspect, approve, or restrict the use of recordings or materials in which your image or likeness appears. Furthermore, you release and hold harmless BCDO and its representatives from any claims, liabilities, or damages arising from the lawful use of such recordings as described above.

16. Delegate Information Sharing Policy. When you register for an industry-supported event, such as CE sessions, lunches, or receptions, your first and last name, email address will be shared with the Conference sponsors. When you register, you have agreed to share your complete information with sponsors.

18. ASSUMPTION OF RISK AND RELEASE OF LIABILITY. YOU UNDERSTAND THAT PARTICIPATION IN THE EVENT IS VOLUNTARY AND CARRIES WITH IT CERTAIN INHERENT RISKS THAT CANNOT BE ELIMINATED REGARDLESS OF THE CARE TAKEN TO AVOID INJURIES. BY ATTENDING THE CONFERENCE, YOU ACKNOWLEDGE THESE RISKS AND VOLUNTARILY ASSUME THEM.

YOU HEREBY AGREE TO INDEMNIFY, RELEASE AND HOLD HARMLESS BCDO, ITS OFFICERS, DIRECTORS, EMPLOYEES, VENDORS, PARTNERS, AGENTS AND CONTRACTORS FROM ANY AND ALL ALLEGED AND/OR ACTUAL LIABILITY, CLAIMS, ACTIONS, LAWSUITS, DAMAGES AND LOSSES OF ANY KIND, INCLUDING ATTORNEY'S FEES, WHICH ARISE OUT OF OR RESULT FROM YOUR ATTENDANCE AT AND PARTICIPATION IN THE CONFERENCE AND ANCILLARY ACTIVITIES, INCLUDING BUT NOT LIMITED TO PROPERTY DAMAGE AND PERSONAL INJURIES, ILLNESS, DEATH OR OTHER PHYSICAL LOSS, WHETHER OR NOT FORESEEABLE.

19. Electronic Communication. By registering for the Conference, you provide your express consent to receive electronic communications from BCDO. These communications may include information related to the current conference, updates on future conferences or other events, and other relevant organizational activities. You may withdraw your consent to receive such communications at any time by following the unsubscribe instructions included in our emails or by contacting BCDO at conference@optometrists.bc.ca.

20. Privacy Policy. BCDO is committed to protecting your personal information. By registering for the Conference, you agree to the collection, use, and disclosure of your personal information in accordance with these Terms and our Privacy Policy. For details about how we handle your personal information, including your rights and how to contact us, please review our full Privacy Policy available at https://airdrive.eventsair.com/eventsaircancprod/production-bcdo-public/002217d7f91a497991104094b2e93fc1

21. Amendments. Any matters not specifically covered by these are subject to BCDO’s discretion. BCDO may, on its sole authority, make reasonable changes, amendments, or additions to these Terms, which shall be binding on you. BCDO may adopt, amend, or revoke rules at any time upon notice to you, and these rules will be considered part of these Terms. You agree to comply with any such rules or regulations once communicated.

22. Governing Law and Dispute Resolution. These Terms shall be exclusively governed by and shall be construed and interpreted exclusively in accordance with the laws of the province of British Columbia and the federal laws of Canada applicable therein.

23. Entire Agreement. These Terms represents the entire agreement between the parties concerning the subject matter and supersedes all prior or contemporaneous communications, whether written or oral.